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Accommodation

Several categories of accommodation have been reserved for Conference delegates:

Hotel
Dormitory Bed: 1 single bunk bed in a dorm room shared with up to 3 other people and shared facilities.
Family Room: 1 Double Bed and 1 set of bunk beds with ensuite.
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Apartment
1 Bedroom Apartment: An apartment with 1 double bed OR 2 single beds.
2 Bedroom Apartment: Either 1 double and 2 single beds OR 2 double beds

Please note bedding configurations are subject to hotel availability.

Click here to view the listed accommodation on Google Maps.

Please Note: 

• Click on the above hotel names to view hotel photos and fact sheets.

• The above rates include the Australian Goods and Services Tax (GST).
• Rates may increase without notice due to changes in government charges, taxes or levies.
• Room only rates do not include breakfast.
• Bed and breakfast rates include full buffet breakfast.
• A dormitory bed can accommodate a maximum of 1 person per bed only.
• Melbourne Shortstay Apartments Southbank has specific check in procedures. Please review these by visiting the hotel fact sheet.
• Listed Accommodation rates are based on 1 person for a single room or 2 people in a Double or Twin room. Additional charges may apply for an additional person.
• A minimum one night’s deposit must be paid or credit card details given at time of booking to guarantee reservation.
• Not all hotel venues may have smoking rooms available.

Group Bookings / Non-listed Hotels

If your organisation would like to make a Group Booking or place group accommodation at hotels not listed in this brochure, the Conference Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice.  With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently. 

Ph: 61 2 9265 0700 Fax: 61 2 9267 5443    E-mail: ifa2010@arinex.com.au

Deposit

Rooms are being held by the Conference Managers on behalf of the delegates until 29 March 2010. All hotel accommodation bookings must be accompanied by a minimum one night's room rate or credit card details in order to secure a reservation. The Conference Managers will accept accommodation deposits up until 29 March 2010 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check out.

Late bookings can be made through the Conference Managers after 29 March 2010 but are subject to availability and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How To Book Accommodation

To book, either complete the Online Registration Form or alternatively download the hard-copy registration form and post, email or fax to the Conference Managers with payment. The Conference Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking

Any change to a reservation must be notified to the Conference Managers and not directly to the hotel.  Please note that any changes should be made to the Conference Managers by 14 April 2010.  Cancellations must be made in writing.

Late Arrivals

Please indicate on your registration form or notify the Conference Managers in writing if you will arrive at your hotel after 1800 hours, failure to do so may mean that your room will be released.

Check-in  and Check-out times

Many international flights arrive into Australia in the early morning. For most hotels, Check-in time is 2.00pm and Check-out time is 11.00am. Should you wish to guarantee check-in before 2.00pm you will need to pre-book, and pay for the previous night.  If you wish to guarantee a late checkout you will need to book for the next night.  These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form.

Hotel Check in Procedures

As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking. 

The hotel will hold on your credit card, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilize any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.

Please note the daily incidental charge may vary across the listed hotels.  Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.

Accommodation Refunds

The deposit is non-refundable at 29 March 2010 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.